Years of experience in hosting meetings and events means that micebook partner Club Med is well prepared to support with all areas of conference planning, delegate management and on-site support. Here, the all-inclusive specialist, which boasts 220 meeting rooms in over 65 resorts worldwide, shares its top tips for event planners…
#1 Stick to a budget…at all cost
Setting up a budget seems obvious, but as experienced event planners, we know for a fact that sticking to it is not always an easy task! So, making sure you match your original target will turn you into a renowned reliable event planner. How to succeed? Source different options to find the right amount. Once done, be sure to communicate the budget with your team and venue so that everyone is on the same page all along.
At Club Med, our team will help you organise the perfect event that you expect while ensuring it goes along with the budget that you’ve planned. Plus, as we offer an all-inclusive package, you only have one upfront cost and you won’t be surprised by any other extra cost at the end of your event.
#2 Choose an experienced team… that will lift it all to the next level
Indeed. Choosing the right venue is essential, and so is choosing your team! Make sure you choose a team that is experienced and that will work with you hand in hand from beginning to end. When possible, choose a team that already has a relationship with the venue – this is a real time-saver. Finally, choose a team that embodies the look & feel of the event you’d imagine.
With 40 years of experience in MICE and 900 events per year worldwide, you can count on Club Med team expertise who will guide you throughout the organisation of your event. They will also be able to advise you and perhaps offer you solutions you wouldn’t have thought of before whether it’s team building, visits, or exclusive activities.
#3 Choose a reliable venue… it makes half the work done!
A reliable venue starts with a trustworthy team. A venue that has easy flight access, that is not too far from the airport (nobody likes a long transfer) and offers a range of meeting rooms as well as amazing common areas is the go-to spot! Add to it a dynamic location well-known for its discovery offer and you’re on your way to making your partners thrilled about your upcoming event!
At Club Med, we can help you find the ideal resort for your next event. Whether it’s a seminar in the south of France, a wedding in the Maldives or a group ski trip in the Alps, Club Med has more than 70 resorts around the world to host the perfect event you expect.
#4 Fully explore the possibilities of personalisation
Believe that anything is possible. Literally. You want to repaint an entire wall under your company’s brand charter? You want to see your logo come to life next to the ocean? You’d love to end your gala dinner with an amazing firework display? Do not limit yourself, just ask!
Club Med offers you the possibility to design your event as you wish. If you have a special request, just ask and we’ll assess how can we best stick to your exceptions. Plus, you have the opportunity to fully rebrand the resort and make it personalised!
After months of planning, here you are. Enjoy it. Whether you are in Mauritius, in Provence surrounded with olive trees, in Marrakech by the palm grove – you are surrounded by your guests and you’ve made it.
So, enjoy while it lasts! The more fun you’ll have, the smoother the event will be, and the happier your colleagues will feel!
Click on the links within this article to contact or view the micebook profiles on any of the venues, hotels or suppliers mentioned. Alternatively, search all our Destinations for ideas on where to take your next event and create your own inspiration board…
If you haven’t yet, here are some Club Med profiles on micebook, worth checking out…